Who we are
Our website address is: https://www.bikeswelcome.org.
What personal data we collect and why we collect it
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Contact forms
When you fill out a contact form on our site the information you provide will be stored both on website and in our email systems. We will give you the opportunity to opt in or out of further email communications. If the form is a bike parking request form, some or all of the details you provide will be shared with the relevant local authority so they can have the opportunity to action your request or contact you for more information or updates.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Analytics
Who we share your data with
We only share bike parking request information. We only share that when we have specifically stated that we will be forwarding the request data onto local authorities. Any other data will be aggregated or made anonymous before it is shared.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Your contact information
Where you chose to provide contact information we will only use it for the purpose stated on the form or webpage. We will not share it with third parties unless you specifically request us to do so. Where information such as bike parking requests are shared publicly we will remove all personal data except for your first name.
Additional information
How we protect your data
We have reasonable security measures in place to protect your data.
What data breach procedures we have in place
We have security measures in place to deter, prevent and detect data breaches.
What third parties we receive data from
We do not receive data from third parties with the exception of forms hosting such as our map based bike parking request form.
What automated decision making and/or profiling we do with user data
We do not do this.
bikeswelcome.org 